Information for Staff

For further information on the processes outlined on these pages, please refer to:

• Quality Manual: External Examiners chapter
• External Examiners handbook
• Procedures for the Operation of Boards of Examiners  

No External Examiner will be appointed if they are:

1.    A current employee of the University, one of its collaborative partners or a member of the University’s governing body or committee;

2.    In a close professional, contractual or personal relationship with a member of staff or student involved with the course;

3.    Required to assess colleagues who are recruited as students to the course;

4.    Anyone who is, or knows they will be, in a position to influence the future of students on the course;

5.    Significantly involved in recent or current substantive collaborative research activities with a member of staff closely involved in the delivery, management or assessment of the course(s) or modules in question;

6.    A former staff member or student at the University unless a period of five years has elapsed, and all students taught by or with the external examiner have completed their course(s).

Nor may there be:

1.    A reciprocal arrangement involving a cognate subject group at another institution;

2.    The succession of an External Examiner from an institution by a colleague from the same subject group in the same institution;

3.    The appointment of more than one External Examiner from the same subject area of the same institution;

4.    More than two examiner appointments for taught courses/modules at any point in time.

In making recommendations for the appointment of the Module External Examiner, Heads of School shall ensure that the proposed External Examiner demonstrates:

1.    Knowledge and understanding of UK sector agreed reference points for the maintenance of academic standards and assurance and enhancement of quality;

2.    Competence and experience in the fields covered by the modules (and related courses(s) of study);

3.    Relevant academic and/or professional qualifications to at least the level of the modules / qualification being externally examined, and/or extensive practitioner experience where appropriate;

4.    Competence and experience relating to designing and operating a variety of assessment tasks appropriate to the subject and operating assessment procedures;

5.    Sufficient standing, credibility and breadth of experience within the discipline to be able to command the respect of academic peers and, where appropriate, professional peers;

6.    Familiarity with the standard to be expected of students to achieve the level of the modules / award that is to be assessed;

7.    Fluency in English, and where modules / courses are delivered and assessed in languages other than English, fluency in the relevant language(s) (unless other secure arrangements are in place to ensure that External Examiners are provided with the information to make their judgements);

8.    Suitability to meet any applicable criteria set by professional, statutory or regulatory bodies;

9.    Awareness of current developments in the design and delivery of relevant curricula;

10.  Competence and experience relating to the enhancement of the student learning experience.

In making recommendations for the appointment of the Progression and Award Board External Examiner, Faculty Deans shall ensure that the proposed External Examiner demonstrates:

1.    Knowledge and understanding of UK sector agreed reference points for the maintenance of academic standards and assurance and enhancement of quality;

2.    Competence and significant experience of managing assessment processes and in applying academic regulations;

3.    Suitability to meet any applicable criteria set by professional, statutory or regulatory bodies.

A Module External Examiner will not normally be appointed to more than 400 credits of modules for which they are required to review samples of assessed work. They may however be appointed to additional modules where there is no work to review.

External Examiner’s fees are paid through the Quality and Standards Office. The fee is payable on receipt of the annual report. (Please note that no payment can be made until a Right to Work check has been completed.)

For MAB External Examiners the fees are based on the credits for modules where samples of assessments are reviewed:

For PAB External Examiner, the fees are based on the number of PABs attended. The fee per PAB is a fixed fee of £100.

 For External Examiners of the Doctorate in Clinical Psychology, the fees are based on the number of assessments sampled per Board of Examiners:

All External Examiner nominations must be made on the appropriate nomination form. Course Directors are advised to check iwt hthe Faculty Quality Team if there are any conflicts of interest.

NOTE: All fields MUST be completed. Incorrect or incomplete forms will be returned, which will result in delays to the appointment process.

All amendment to duties or extensions of term applications must be made on the appropriate External Examiner Amendment form.

You should use this form if you need to add/remove responsibilities or extend the term, or both.

NOTE: An extension of the period may only be granted at the end of the initial period, and only in exceptional circumstances.  The maximum extension permitted is one year.

All External Examiners are required to submit an Annual Report covering the year for which work has been examined. Module External Examiners complete a single report, at the end of the year. There is no requirement for an end of Semester / Trimester report during the year. 

An External Examiner who has been appointed to both roles will need to complete two reports on the appropriate University Annual Report templates:

External Examiner Annual Report Template – Module

External Examiner Annual Report Template – PAB

Each year, QSO will send External Examiners the annual report template and the link to the template on the website. This will be sent in May/June time.

It is expected that each course team will provide a written report in response to each annual report received from an External Examiner on the course.

This should be a single document on the appropriate University Response Template, which will highlight any good practice identified, discuss issues raised and draw attention to any actions that will be taken.

The documentation below provides guidance on responding to External Examiners' Reports, including a suggested structure.

• Responding to External Examiners' Reports
• Response Template
• Significant Issues Form

All completed responses must be sent to the Head of School for approval. Once approved, the Course Director should forward onto the External Examiner and the Faculty Quality Office.

These responses will be published alongside the relevant External Examiner report on the relevant course Blackboard page and considered in Boards of Study.

The primary contact must meet with their Module External Examiner at the start of the appointment to brief them on the following:

1.    Intended learning outcomes of the relevant course(s) and modules, and how             these meet the requirements of the subject benchmark                         statements https://www.qaa.ac.uk//en/the-quality-code/subject-benchmark-statements as appropriate; 

2.    Syllabuses and teaching methods of the modules for which the External Examiner is responsible;

3.    Methods of assessment and marking criteria;

4.    Guidance and/or a demonstration on how to access samples of work in Turnitin on Blackboard;

5.    Regulations for the relevant course(s) including those concerned with compensation for failure and opportunities for reassessment;

6.    External Examiner's role in relation to the examining team as a whole;

7.    At the start of each academic year, the Quality and Standards Office will hold an online University briefing for all new External Examiners to attend.

For more information on External Examiner Induction, see section 2 in the External Examiner handbook.