How can I use archives and special collections?

 How can I use them?

Once you have identified an archive or a resource that will help you in your research, you need to consider how you can access it.

If the item has been digitized, this makes your life much simpler, but if it hasn’t you may need to visit the archive in person.

It is advisable to email in advance of your visit to ascertain opening hours and to outline your request.

Sometimes if you have a simple question a research assistant may answer this for you, however if you have a complex enquiry and are unable to visit the archive in person, you may have to hire a local researcher.

Archives are often temperature controlled, so take a woolly in case you get cold, and take a magnifying glass to help you read cramped and difficult to read handwriting.

Watch the video below to find out more about the finding aids that are available to help you prepare for your visit:

What happens when I get there?

Most archives have rules on how you use the material.

• Your hands must be clean and you will not be allowed to eat or drink in the research area.
• You may be supplied with an archival pillow to support the item or snake weights to ensure that pages are held open without undue pressure on the spine.
• You may have to take notes with a pencil.
• There may be fees for scanning or photographing items.
• You will need to ensure that you are aware of the copyright status of the item and how you can cite it in your works.
• You may not be able to complete your research in one visit, so make sure you plan additional time in case you need to extend your visit.